As you read this, an employee in some part of the world is struggling to find his bill in order to file his reimbursements and his manager is having a miserable time going through a stack of receipts that are not making it any better for her. Have you been there as well? Then it is time to digitize the process and make it a lot easier.
Over the past few years there have been a lot of buzz about going paperless in offices, home and on-field workplaces. A bunch of reasons might have reached your ears about going paperless; like saving the environment, saving money for your company, hassle free procedures et al. However, another important approach, which remains unnoticed,is increased productivity. Remember the time, you used to keep all your receipts in a shoebox? They were stacked up at one place, but were they organized? They were not in any planned order and finding a specific one at the drop of a hat was a myth. It is time to change that.
Information as we know continues to grow at an astonishing rate, as is the technology that is used to create, store and share it. The clients, customers and public demands easy access to data and in order to achieve that, a collaborative effort is required to distinguish, sort and prioritize information, data and management tools. While Small and Medium Enterprises (SMEs) are taken into account, the digitization of expense management is required for saving time, high productivity and employee satisfaction. In a recent study by University of Michigan, it was found- paperless management enhances customer service, reduces cost, and improves speed, efficiency and productivity among employees in the workplace. In addition to that, government agencies and organizations in Australia are moving towards virtual business processes and digital record management to inculcate the true essence of the era of digitization.
It has also been proven over time that smart phones and cloud based application services can be used to their maximum potential and help to make cumbersome processes easier. With the latest mobile applications, that online automate expense management procedure, it easy to capture receipts or expenditure data. Take a simple snapshot of the receipt, send it for approval and your work is done. With this, it is much simpler to apply for reimbursements, review and approve these reports as well as tackle dishonest claims.
Well, even though you are almost finished reading this, that employee mentioned at the start of this article, is still struggling to find his bill and the manager isn't sorted with the stack of receipts yet. Think again, do you want to be one of them? Go paperless and get yourself a digital and hassle free solution.
Happay is a Bangalore based payment company that offers a unique business expense management solution interlinked to a prepaid expense card.Employees make business expenses (food, travel, fuel, hotel, etc) with the Happay card and submit expenses on-the-go. 500+ companies across 10 industry verticals including hyperlocal delivery, retail, hospitality, eCommerce, healthcare, education etc. use Happay to make their expense management workflow cashless, paperless and mobile.